Texas Property Tax Arbitration case management built by arbitrators, for arbitrators.
RBAMGR is a purpose-built case management system for Texas property tax arbitrators — designed from the ground up to replace the spreadsheets, paper tracking, and patchwork tools most of us are living in today.
Your current workflow
was never built for this
Texas RBA arbitration has specific, complex requirements. The tools most of us cobbled together — spreadsheets, paper files, sticky notes — were never designed for what we actually do.
No real case history
Trying to search past rulings or track patterns across cases in a spreadsheet is painful — when it works at all.
Email chaos
Drafting the same letters over and over. Hunting for the right template. Sending to the wrong party.
Capturing data
Getting case information from intake documents into your tracking system is slow, manual, and prone to errors.
No single source of truth
Case status, communications, rulings, and payments scattered across different tools — nothing talks to anything else.
Everything you need,
nothing you don't
Built specifically around Texas RBA workflows — the Comptroller rules, the lifecycle from intake to ruling to payment.
Smart Case Intake
Structured intake form aligned with the arbitration Portal fields. Explore options to pre-fill case data from photos of intake documents. YYYY-### file numbering resets automatically each year.
Case Dashboard
See all your active cases at a glance — filterable by status, tax year, property type, and verdict. Updated in real time. No refreshing required.
3-Tab Case View
Mirrors the Portal structure. Tabs for case data, communications log, and documents. Every field is editable in context. Terminal statuses available from any tab.
Email Template Engine
Pre-built templates for every stage: acceptance, scheduling, ruling letters, payment requests. Options to use AI to draft the body; you review and approve before it goes out.
Full Verdict Tracking
Handles all verdict types including Settled, Ruled, Dismissed, and Withdrawn Untimely. Manual fee entry keeps you in control of every figure.
Payment Tracking
Track deposits, final payments, and outstanding balances by case. Clear audit trail from the first check to the final disposition.
Reference Library
Fee schedule references, the Rule 9.4212 letter trigger, and your own arbitrator-editable documents — all in one place, never out of reach mid-case.
Reports & Analytics
Annual summaries, revenue reports, case volume by type, hearing outcomes — the data you need for your own records and for evaluating your practice.
From concept to
production-ready
RBAMGR is under active development. Here's where we are and where we're headed — development team members will shape every step.
Phase 1 — Core Infrastructure
Backend setup, Settings page, Case Intake Form with intake document processing, and Case Dashboard. The functional backbone.
Phase 2 — Case Management
Full Case Detail View (mirroring the Portal), Communication Log, and Email Template engine. The day-to-day workflow.
Phase 3 — Polish & Automation
Status automations, Resource Library, Reports page, multi-user support, define AI options, and mobile optimization.
Beta Launch
Development team members get full access first, opportunity to provide final feedback, and locked-in pricing or complimentary access — depending on development input and involvement.
General Availability
Open enrollment for Texas RBA arbitrators. Subscription pricing TBD based on development team feedback.
Join the team that
builds this right
This system only works if it reflects what arbitrators actually deal with. That means I need input from people who are doing this work right now — who know what fields actually matter, and what the current tools are getting wrong.
Development team members will have direct access to provide feedback on every component as it's built — the intake form, the dashboard layout, the email templates, the ruling workflow. Your input shapes the final product.
In exchange, development team members receive either complimentary access or a significantly discounted rate when the system launches — based on scope of participation.
You build it with us. You use it for free.
Or at a discount — either way, early contributors get the best deal, period.
Built from real
arbitration experience
John Gann
I've been managing RBA cases through spreadsheets and paper tracking and have spent enough time wrestling with tools that weren't built for this work. RBAMGR is the system I wish existed — built on the same workflows I use every day, with the Comptroller rules baked in from the start.
I'm not a software company. I'm an arbitrator who also happens to know how to build software. That's exactly why this needs input from more of us before it goes live.
How would you like
to participate?
Choose the path that fits your availability. Either way, you'll be among the first to know when RBAMGR is ready.
Stay in the Loop
Drop your info below and you'll be among the first notified when RBAMGR is available.
You can always change your mind and join the development team — just reach out directly.
I'll be in touch within a few days.